You can find general information on
visa applications under
"Venue and Travel" on our Website.
We have discussed the issues of
hotel cancellation fees in the event that visa applications
do not go through and reached the following
Time is running out. Please
apply for a visa as soon as possible.
If your application for a
visa has been denied, ACL03 will pay the hotel
cancellation fee (10% of hotel charges).
However, we hope that (1)
will apply only to exceptional cases. That is, the
10% cancellation fee will not be charged if the
cancellation is made earlier than 7 days prior to
your arrival date. We expect participants to cancel
as soon as possible when they are informed that
their visa application has been denied.
As you may guess, if
participants try to make hotel reservations
individually, hotels may not confirm their
reservations in the event that you are from a SARS
affected region. Our official travel agent has made
block bookings of hotels in advance and is quite
confident that it will be able to secure hotels for
you. Therefore, we strongly recommend booking your
hotel through the official travel agent of ACL03
via our Website.
We would like to assist
you with your visa application as much as possible.
When you apply for your visa at your local Japanese
Consulate, you will receive a confirmation form
with an ID number on it. We need this number to
monitor what's going on with your visa application
procedures in case problems occur. Please let the
secretary of the conference (Anri
Manabe) know your
ID number and whether or not you have received a
visa and keep in as close of contact with her as
possible. In particular, if you are informed that
your application has been refused, we expect you to
inform us immediately.
As for cancellation of
registration for the conference, we will apply the
cancellation policy indicated on our Website (under
Policy). If you
can prove that your visa application has been
denied, we will not charge the cancellation
I hope these arrangements will
help you in your difficult situation.