EACL Report, June 2004 Claire Gardent, Chair John Carroll, Secretary 1. EACL 2003 Conference Accounts --------------------------- The EACL 2003 conference accounts have been closed. The overall balance is a small deficit (-2 174 Euros) which the local organisers offered not to claim. A closer look at the budget shows that the tutorials were in the red (-2470 Euros) and the workshops slightly in the green (+1355 Euros). The sponsoring level was low (10 000 Euros from the hungarian government). 2. Sponsorship Policy --------------------- Each year the EACL Board receives a number of requests for sponsorship. Until this year, these requests were dealt with on an ad-hoc basis. The Board has now drawn up a policy for awarding sponsorships. A shortened version of the policy document is below. The full version is on the EACL web site http://www.eacl.org/ . Scale Each year, the EACL may make available a limited number of sponsorships each worth a relatively small amount of money. Sponsorships are awarded only if the EACL budget allows it. As an indication, in 2003, the EACL awarded three sponsorships, of approximately 750 Euros each. Focus In awarding sponsorships, EACL focuses on education in computational linguistics in the geographical area of the EACL. Priority is given to students from Eastern Europe and more generally, to students from countries with hard currency problems (within the geographical area covered by EACL). In the past, EACL has sponsored introductory courses at European summer-schools (in the form of a contribution towards the presenters' expenses), participation at summer-schools (funding tuition fees and subsistence expenses for students who would otherwise not have been able to come) and participation at student workshops at EACL conferences (contribution towards student-presenters' expenses). Visibility In return for sponsorship, EACL expects some visibility (for instance, the sponsorship is announced in a workshop programme and website etc.). A request for sponsorship must include a description of the visibility for EACL generated by the sponsorship. Procedure A request for sponsorship should identify a concrete purpose. Indeed, EACL will not sponsor a school or workshop in general, but it will sponsor a particular course, tutorial, etc., or it will sponsor participation for a particular group of students etc. A request for sponsorship should contain the following information: ... When the sponsorship is requested in view of funding the participation of individuals (students, scholars, lecturers etc.) to the event, the selection of the sponsorship recipients will be done jointly by the EACL and the requesting party as follows. * The requesting party will make a selection and submit it for approval to the EACL board. * The selection will be provided to the EACL together with any information judged relevant. ... Requests for sponsorships should be directed by email to one of the EACL board members, who passes on the request to the board. The EACL board decides within a month on a sponsorship request. Sponsorships are normally requested by and awarded to conferences, workshops, summer schools etc. Sponsorship requests from individuals will not be considered. 3. Sponsorships --------------- In 2004, EACL sponsored two students to attend ESSLLI (to be held in Nancy, France in August) namely, Corina Forascu (MsS student CL, Romania) and Sophia Katrenko (PhD student, Ukraine). The sponsorship covers accommodation, lunches and a 200 euro contribution towards travel. As the ESSLLI organisers graciously offered to waive the fees, the cost of this sponsorship for EACL amounted to 1420 Euros. EACL will also sponsor the Lexicom training workshop in lexicography and lexical computing (in Copenhagen, Denmark also in August). The organisers have already identified a student from Romania who will receive the grant, of 800 euro. 4. EACL Newsletter ------------------ Gertjan van Noord edited the fifth issue of the newsletter, which was emailed to ACL members in Europe on 17 May 2004. The contents were as follows: Editorial EACL Foundation PASCAL Network of Excellence Challenges National CL/NLP Conferences: SEPLN Spain Conference Report: IJCNLP Hainan Workshop Report: EAMT-04 Malta EACL Sponsorship Policy ACL 2004: List of Accepted Papers Conference Calendar The newsletter is online at http://www.eacl.org/ . 5. EACL 2006 ------------ The next EACL conference will take place in April 2006. In response to the call for bids to host the conference, one proposal was received, from IRST, Trento, Italy. The EACL Board agreed that this was a high quality bid, so no further bids were solicited. IRST has now been asked to provide more detailed budgetary information. The final bid will be discussed at a meeting of the Board to be held at the ACL conference in July.