ACL'02 Local Arrangements update Martha Palmer and Trisha Yanuzzi The local arrangements committee is Robin Clark as Local Arrangements chair, with Martha Palmer and Fernando Pereira as co-chairs. Trisha Yannuzzi IRCS Administrative Director as well as other members of the IRCS administrative staff, and student and postdoc volunteers will also be on the committee. We have assumed a 6-day meeting, with up to 600 people attending the regular 3-day conference, and approximately 200 people attending tutorials (Day 1) and the same number attending workshops (Days 5 and 6). During the regular conference, we have assumed at least two parallel tracks for all sessions except the plenary ones. We have assumed that hotel space will be needed for 250-300 people and dormitory space will be needed for approximately 200 people. We were able to secure accommodations for the period July 7-12, 2002. We have negotiated a rate of $119 per night single or double at the Inn at Penn, http://www.theinnatpenn.com and $99 per night at the University City Sheraton, http://www.sheraton.com/property.taf?prop=992 The main hotel for the conference will be the Inn at Penn, although this hotel does not have sufficient space to host the main conference, we can certainly host the tutorials and workshops at the Inn at Penn. The main meeting site for ACL 2002 will be in our newly renovated Houston Hall in the Perelman Quadrangle, for the building layout, please see the url http://www.upenn.edu/perelmanquad/wynnplan.html. The individual meeting rooms are available at $125 per day plus setup fees determined by room requirements and audio-visual costs. Houston Hall, Irvine Auditorium, and Logan Hall (contiguous sites) have sufficient meeting facilities to accommodate the 2002 meeting. For the parallel sessions we have reserved Bodek Lounge in Houston Hall, 450 maximum capacity with portable seating, built-in sound system, additional AV Cart Technology, 102'x 40' (4203 sq. ft.) and Logan Hall G-17, 275 maximum capacity, fixed seating, built in AV with video projector, sound system and OH Projector, 3300 sq. ft. If needed there is an additional large room above Bodek Lounge in Houston Hall. The demo room is across the hallway from G-17, in room G-14 and is called The Terrace Room, it has a maximum seating capacity of 225 with portable seating, 56'6" x 42'6", 2411.16 sq. ft. Portable AV Cart and multiple internet access ports are also available. The auditorium for the plenary sessions is the Main Hall of Irvine Auditorium, capacity 1260 (800 in orchestra area, remaining is in balcony space), fixed seating with built in AV equipment (same as G-17.) Although Dormitory accommodation ($45 a night) is available on campus, the rooms are not private, have shared bathroom facilities, are 3 blocks further than the hotel and most importantly, must be paid in advance and are non-refundable. We are hoping to encourage people to share rooms at the Sheraton instead of using the dormitory rooms. As part of conference, we are planning a special ``Open House'' event at Penn's Institute for Research in Cognitive Science, with posters, demonstrations and refreshments. Because IRCS supports inter-disciplinary research involving psychology, logic, vision and robotics, as well as linguistics and computer science, ACL 2002 participants would have the opportunity to see related research that might not otherwise be presented at an ACL conference. We have not identified a particular spot for the ACL banquet: possibilities include the Franklin Institute downtown and the University Museum on the Penn Campus, or of course another hotel. Another possibility is the Hard Rock Cafe. Special bus service would be provided for participants for such an evening special event.