Sponsorship Chair Duties
The Sponsorship Chair is responsible for collecting
funding from two kinds of sources: granting institutions and corporations.
Granting institution sponsorship
The lead time is approx. 1 year. A formal proposal
is usually required. Many funding institutions are unwilling to fund a
conference more than once.
National Science Foundation
Corporations must be approached several times:
Corporate sponsors have very tight restrictions on the
use of their logos. Last-minute sponsors may not be able to get all the
the first time more than a year in advance, to ensure
that the sponsorship is included on the budget for the next year;
six or so months before the conference, to re-awaken
interest and stress the advertising potential
three months in advance, to extract the funds
It is possible to create several tiers of sponsorship.
The meaning of these tiers should be made very clear to the public.
Advertising that corporations may be offered:
Authors: Eduard Hovy, 2000, from notes by Rick Wojcik
and Gary Coen.
logos on Proceedings and fliers, etc.
logos on banners and signs at conference and social
logos on freebies and t-shirts
(possibly) short statement at banquet or reception