Policy for ACL conferences held jointly with local Chapters
This document outlines the procedures and sets out the
roles of the ACL and Chapter in the planning and organisation of ACL
conferences that are joint with a local chapter.
Revised and approved by Executive Board, July 2001,
modified July 2005
The name of the conference will be "The nn
of the Association for Computational Linguistics".
The standard form for the acronym of the conference
The publicity of the conference (e.g., Call for
for Participation, programme, web-site) will recognise the
of both the ACL and the Chapter.
The planning and organisation of the conference
will be overseen
by a special ad-hoc Coordination Group comprising:
President, Secretary, and Treasurer of the ACL,
representatives. (Current ACL policy is for the President to be
in this capacity by the past-President.)
Chair, Secretary, and Treasurer of the Chapter,
business officer of the ACL
one additional member from each of the ACL
and the Chapter board. The newest member of the ACL Executive
will be the additional representative from ACL.
This group will be formed at least 24 months before
date of the conference, but preferably before this.
The group will be chaired by the ACL President (or
The first task of the group will normally be to
the Call for Bids and to oversee the site-selection process. It is
that in some cases (e.g., in order to co-locate with other conferences
or meetings) the Call for Bids may be broadcast prior to the formation
of the group.
Early tasks will also include securing a domain
the conference (e.g., acl2002.org).
The role of the ACL executive members on the group
to ensure that ACL standards are maintained and to assist the Local
Chair in securing international sponsorship.
The role of the Chapter board members will be to
the conference has a local flavour and to assist the Local Arrangements
Chair in securing local sponsorship. This also includes tasks like
an eye out for the geographical distribution of the conference
members, proposing a local invited speaker etc.
In coordinating the conference, this group is the
point between the General Chair of the conference, and the ACL exec and
The ACL exec and Chapter board will be consulted on
pertaining to the selection of the conference site, the general chair,
the other conference chairs (e.g., PC, Workshops, Tutorial).
Publicly, this will be a shadow group --- i.e., it
billing on the Conference Committee.
The financing for the conferences (i.e., all
from the conference) will be split evenly between the International ACL
and the Chapter.
- When there are differences in policies or
procedures between the local chapter and the parent organization, ACL
policies and procedures take precedence.