General Chair Duties
The General Chair is responsible for overseeing
coordinating the whole conference.
It is the General Chair's prerogative to appoint
chairs, subject to confirmation by the ACL Executive Board, and assign
tasks to them. (This does not include the Program Chairs or Local
Chair, who are appointed by the Executive Board.) The
that must be appointed include: Tutorial Chair, Workshops Chair,
Workshop Chair, Demo Chair, Exhibits Chair, Publications Chair,
Chair, and Sponsorship Chair.
The General Chair has the following
Identify conference tasks and people responsible
them. This includes helping to select the other chairs: publicity,
demos, tutorials, workshops, etc. Candidates should be gathered in
with the ACL Exec before they are formally contacted.
Build a specific timetable for each organizer,
on the timetable,
for the dates of the current conference.
Make a site visit to conference site to approve
finalize local arrangements.
Work with Local Arrangements Chair to establish
Work with Program Chairs to create the conference
(i.e., single track or parallel tracks, workshop and tutorial
etc.) Later, work with the Program Chairs to construct a conference
(balancing papers, invited talks, business meeting, etc.).
Oversee the confernce budget; see budgets.
This includes coordinating with the ACL Secretary, Treasurer, and
Rasmussen on financial and organizational issues.
Coordinate and oversee the work of the Program
the Local Arrangements Chair, and the other chairs. Importantly, this
ensuring that deadlines established in the timetable are met. This also
includes helping to select tutorials, accept workshop proposals,
promising sponsors, seek publicity for the conference, etc.
Coordinate all publicity (webpages, fliers,
announcements, posters, etc.) and make sure no discrepancies appear.
Should there be any co-located meetings and/or
the General Chair is responsible for ensuring coordination of events,
speakers, registration fees, etc. Co-location of meetings should be
with the ACL Exec in detail before being agreed to.
It is the perogative of the General Conference
Chair to have a conference newsletter. Although such newsletters
have been very informative in the past, it is not required.
Examples of past newsletters can be found at newsletters from previous conferences
The conference is supposed to be self-financing (at
least); it is one of the two major revenue sources for the ACL, and all
surplus belongs to the ACL. Thus costs (to support invited speakers,
giveaways freebies, proceedings printing, etc.) must be weighed
against potential income from grants and registrations.
Certain steps require approvasl by the ACL Exec
its members; see the ACL
policy on Exec involvement. The General Chair must work
with the Exec to provide the required information in a timely manner.