In some conferences, the Exhibits Chair is a paid position. The following payment scheme was used by AMTA in 2000. ACL generally relies on volunteers exclusively.
The exhibitors are charged a flat fee for exhibiting
and the conference. This fee covers hotel space rental (if such is needed),
the cost for pipe-and-drape setup, rental, and teardown, insurance (if
needed), and the fee paid the Exhibit Chair.
Typically, this is about $1000 for four or five days. This fee covers:
Payment of Exhibits Chair
The Exhibits Chair receives:
To come out even, AMTA needs more than 3 exhibitors;
as soon as the 4th exhibitor is brought in, the Exhibit provides a profit
for the organization.
Hovy, 2000 from AMTA conference series.